Guide

Choosing allergy management software for your school

A buyer's checklist for school allergy software: what to ask about the law, data protection, offline use, devices, training records and price.

Last reviewed 7 October 2026Checked against the DfE guidanceNot legal or medical advice
Short answer: Choose software that matches the DfE guidance (policy, records, Individual Healthcare Plans, spare devices, training, incidents), keeps health data in the UK with role-based access, works in an emergency with no signal, and has a clear yearly price with no charge to parents or staff.

15 questions to ask any supplier

Compliance

  1. Does it show which items are law and which are DfE guidance, without overstating either?
  2. Can it hold Individual Healthcare Plans with the Allergy Action Plan attached?
  3. Does it track every pupil's own adrenaline devices and the school's spares, with expiry reminders?
  4. Does it record staff training, with certificates and refresher reminders?
  5. Can staff log incidents and near misses, and can leaders see what changed?

Emergencies

  1. Does the emergency screen work with no signal or Wi-Fi?
  2. Can any adult find the pupil, their plan and the nearest devices in seconds?
  3. Are emergency steps taken from official guidance rather than written by the supplier?

Data protection

  1. Where is the data stored? Is it in the UK?
  2. Is access role-based, so kitchen staff see allergens but not medical history?
  3. Is there an audit trail, a data processing agreement and a DPIA template?
  4. Is pupil data ever used for advertising, analytics or AI training?

Practicalities

  1. Is there a free trial long enough to run a real term?
  2. Is it one clear yearly price per school, and free for parents and staff?
  3. Can you pay the way your school pays: card, Direct Debit or invoice with a purchase order?

Red flags

  • Claims to tell staff what treatment to give, beyond the pupil's own plan and official guidance
  • Claims that buying the product makes the school "compliant"
  • Vague answers about where data is stored or who can see it

How Allergy Ledger answers these

Allergy Ledger is built around the DfE guidance, stores data in the UK (London), uses role-based access and an audit trail, works offline in emergency mode, never uses pupil data for advertising, analytics or AI training, and costs one yearly price per school from £250 excluding VAT, with a free pilot term. See features, trust and privacy and pricing.

Questions schools ask

What is the best allergy management software for UK schools?

The best fit is software that follows the DfE Allergy safety in schools guidance, keeps data in the UK with role-based access, works offline in an emergency and has a clear yearly price. Use the 15 questions on this page to compare options.

How much does school allergy software cost?

Prices vary. Allergy Ledger costs one yearly price per school from £250 to £895 excluding VAT, depending on pupils on roll, with a free pilot term and free access for parents and staff.

Read next

Want this handled for you? Allergy Ledger keeps your allergy records, adrenaline devices, training and policy in one place, with a compliance view built around the DfE guidance. Join the free pilot or see pricing.

Official sources

  1. DfE: Allergy safety in schools (statutory guidance, policy template and IHP template), July 2026
  2. ICO: UK GDPR guidance

Allergy Ledger helps your school record and follow its own allergy procedures. It does not give medical advice and does not replace staff training, the pupil's Allergy Action Plan or Individual Healthcare Plan, or the advice of a healthcare professional. In an emergency always follow the pupil's plan and call 999. Information on this page is general information, not legal advice.